United Nations Project Finance and Administrative Assistant, Yenagoa, Nigeria

Closing Date: Tuesday, 22 February 2011

Background
Under the overall guidance of the UNODC Country Representative, and the day-to-day supervision of the project manager/coordinator, the Finance and Administrative Assistant will provide administrative and financial support services to UNODC and project NGAT97 and support UNODC project implementation in a timely and accurate fashion, fully in line and consistent with UN rules, regulations and standards.
The Project Finance and Administrative Assistant will work in close collaboration with other assistants and team members of the UNODC Country office in Nigeria, and will receive guidance and advice as required from the Finance Officer on the rules and regulations framework related to procurement, administration and finance
Duties and Responsibilities
Summary of Key Functions:

• Processes payment requests and documents in a timely manner for execution via ATLAS and ProFi.
• Prepares procurement and service arrangement cases related to UNODC projects/work in Nigeria
• Drafts letters, correspondence and simple reports as required/requested by the supervisor
• Compiles information and provides summary reports/analysis and briefing folders as required
• Establishes and maintains a filing and archive system for projects under assignment
• Makes travel, mission and meeting arrangements for supervisors using existing ICT systems for such purposes
• Supports the project coordinator/officer in the monitoring of project budgets and spending
• Provides inputs to monthly and quarterly project progress reviews and periodic reports
• Liaises with counterpart agencies (lower working levels) to ensure cooperation/coordination of project activities
• Alerts supervisors on problems and opportunities arising during project implementation
• Performs other duties as assigned

Competencies
Corporate Competencies:

• Demonstrates commitment to UNODC's mission, vision and values.
• Shows respect and adaptability for diversity (cultural, gender, religion, race)

Functional Competencies:
Knowledge Management and Learning

• Shares knowledge and experience
• Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills
• Development and Operational Effectiveness
• Ability to perform a variety of standard tasks related to Results Management, including screening and collecting of programme/ projects documentation, projects data entering, preparation of revisions, filing, provision of information
• Ability to provide input to business processes re-engineering, implementation of new system, including new IT based systems

Required Skills and Experience
Education:

• University Degree in Accounting, Business or Public Administration, Finance, Law or relevant disciplines.

Experience:

• 5 years of relevant administrative/financial experience at national or international levels
• Experience in the usage of computers and office software packages (MS Word, Excel, ppt, etc)
• Experience in the UN ATLAS and ProFi systems will be considered a plus.
• Excellent drafting and communication skills, both written and oral
• Proven Ability to work in a diverse team

Language:

• Fluency in any UN (preferably English) and national language of the duty station.

Applications should be submitted on line and include the UNDP Personal History Form (P11) posted at http://sas.undp.org/Documents/P11_Personal_history_form.doc . Only short-listed applicants will be contacted.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.